## Time and location Begun: [[https://www.timeanddate.com/worldclock/meetingdetails.html?year=2023&month=7&day=11&hour=07&min=30&sec=0&p1=47&p2=152|17:30 AEST]] at the Sanctuary Ended: ??:?? AEST ## Attendees - ... ## Fixed Agenda - Personal check-in. - Stating achievements since last meeting. - Follow-up on previous meeting notes [[ meetings/2023-07-07/ ]]. - Discuss Important Projects - Reply to neighbour Craig Goman about sharing costs of road access repair - Finishing clean-up projects in [[ map/cottage/ ]] - Recovering dam refund money - Finishing planting all plants that are in pots - Report on each of the [[ projects/ ]] leaders: - #cottage - #tools - #tasks.sanctuary.eco_maintenance - Review the [[/project/view/6/|overall workboard]]. - Set tasks and plans for this week. ## Additional Agenda - Reviewing [[ projects/ ]]. @Timotheos added categories including emotional communication and group cohesion. - Debriefing on LFW planting work bee: - [[events/work-bee-2023-06-10/]] contains some lessons learned - Timotheos thoughts posted in Cottage chat - Timotheos has more thoughts written down in a email-to-self - Debriefing on AGM: - [[meetings/2023-06-10/]] - Anita and Ben sent feedback - Cleaning the Cottage and everyone contributing - Cleaning being a project category that gets reported on in meetings - Agreeing upon maintenance / residential boundary area / outdoor clean-up list for the Cottage residents - Hannah's move to the Tiny Home - Clean-up of Peter's caravan and that space to finalise the move (it was originally said that Peter's original caravan area would be cleaned) - Agreeing upon maintenance / residential boundary area for the Lily Pad (e.g. I think it reasonable to keep all grass mowed and whipper-snipped on the Lily Pad) - Firestone Sanctuary's protonmail address has been subscribed to GrantGuru emails so we receive emails there; however, clicking on a grant for more information takes the user to a login screen. What are our grantguru login details? They need to be mailed-to-self in the protonmail and put under the Account Logins folder. - Making a Firestone Sanctuary policy on weapons and shooting (e.g. bows, slingshots) including reminder that native animals (including crows) are protected. - Finishing planting all plants that are in pots. ## Notes from the discussion - ... ## Actionables [] Follow up on previous meeting notes (link above). [] Transcribe all non-trivial actionables into tasks on the workboard.

## Time and location Begun: [[https://www.timeanddate.com/worldclock/meetingdetails.html?year=2023&month=7&day=11&hour=07&min=30&sec=0&p1=47&p2=152|17:30 AEST]] at the Sanctuary Ended: 18:35 AEST ## Attendees - @Anita - @Hannah - @Elle - @Ben - @Dylan - @Timotheos - @Kari ## Fixed Agenda - Personal check-in. - Stating achievements since last meeting. - Follow-up on previous meeting notes [[ meetings/2023-07-07/ ]]. - Discuss Important Projects - Finishing clean-up projects in [[ map/cottage/ ]] - Recovering dam refund money - Finishing planting all plants that are in pots - Review the [[/project/view/6/|overall workboard]]. - Set tasks and plans for this week. ## Additional Agenda - Reviewing [[ projects/ ]] and deciding on project leads for all sections. - Reviewing [[ organisation/roles/ ]] and defining roles explicitly. E.g. Does the Secretary scan in membership forms and process the actionables list from previous agendas? - Cleaning the Cottage and everyone contributing - Cleaning being a project category that gets reported on in meetings - Agreeing upon maintenance / residential boundary area / outdoor clean-up list for the Cottage residents - Firestone Sanctuary's protonmail address has been subscribed to GrantGuru emails so we receive emails there; however, clicking on a grant for more information takes the user to a login screen. What are our grantguru login details? They need to be mailed-to-self in the protonmail and put under the Account Logins folder. - Finishing planting all plants that are in pots. ## Notes from the discussion - As last meeting was last Thursday, not too much to report - Timotheos has made lots of progress in cleaning & rat proofing Cottage - Last meeting was more a capacity check-in which was good for feeling more on track/aligned. - Focus has been on cleaning Cottage, next steps for QCAT dam money haven't been taken, progress is happening on remaining seedlings from working bee but Hannah and Dylan have committed to some additional planting work this week - Project categories were assigned as follows: - Governance - @Elle - Site design - @Timotheos - Site maintenance - @Dylan - Community outreach - @Hannah - Food & production - @Emily (tentatively as she was not in meeting) - Residents & cleaning - @Kane (not confirmed) - Group agreed that having a map of areas to be maintained by particular residents would be helpful in expectation setting - Anita offered to help Timotheos with some website, server and email list maintenance ## Actionables [x] @Timotheos to sort @Kari's Phabricator account [x] @Timotheos to approve @Ben M's account [x] Follow up on previous meeting notes (link above). [] All remaining previous meeting actionables to become issues on the workboard(s). [] @Anita to take a lead on cleaning up the website (e.g. updating content) & Phabricator emailing stuff [x] Elle to send Grant Guru password [] @Elle to create a reimbursement system for finances [] @Elle + Timotheos to create a cleaning schedule list (to do's for Cottage cleaning maintenance) [] @Elle + whoever is around to drag firebath back down when Elle is back [] @Timotheos + others - maintenance resident's boundaries mapping [] Transcribe all non-trivial actionables into tasks on the workboard.

## Time and location Begun: [[https://www.timeanddate.com/worldclock/meetingdetails.html?year=2023&month=7&day=11&hour=07&min=30&sec=0&p1=47&p2=152|17:30 AEST]] at the Sanctuary Ended: ??:??18:35 AEST ## Attendees - ...- @Anita - @Hannah - @Elle - @Ben - @Dylan - @Timotheos - @Kari ## Fixed Agenda - Personal check-in. - Stating achievements since last meeting. - Follow-up on previous meeting notes [[ meetings/2023-07-07/ ]]. - Discuss Important Projects - Reply to neighbour Craig Goman about sharing costs of road access repair - Finishing clean-up projects in [[ map/cottage/ ]] - Recovering dam refund money - Finishing planting all plants that are in pots - Report on each of the [[ projects/ ]] leaders: - #cottage - #tools - #tasks.sanctuary.eco_maintenance - Review the [[/project/view/6/|overall workboard]]. - Set tasks and plans for this week. ## Additional Agenda - Reviewing [[ projects/ ]]. @Timotheos added categories inclu and deciding emotional communication and group cohesionon project leads for all sections. - Debriefing on LFW planting work bee:Reviewing [[ organisation/roles/ ]] and defining roles explicitly. E.g. Does the Secretary scan in membership forms and process the actionables list from previous agendas? - [[events/work-bee-2023-06-10/]] contains some lessons learned- Cleaning the Cottage and everyone contributing - Timotheos thoughts pos- Cleaning being a project category that gets reported in Cottage chaton in meetings - Timotheos has more thoughts written down in a email-to-self- Agreeing upon maintenance / residential boundary area / outdoor clean-up list for the Cottage residents - Firestone Sanctuary's protonmail address has been subscribed to GrantGuru emails so we receive emails there; however, clicking on a grant for more information takes the user to a login screen. What are our grantguru login details? They need to be mailed-to-self in the protonmail and put under the Account Logins folder. - Debriefing on AGM:Finishing planting all plants that are in pots. ## Notes from the discussion - As last meeting was last Thursday, not too much to report - Timotheos has made lots of progress in cleaning & rat proofing Cottage - [[meetings/2023-06-10/]]- Last meeting was more a capacity check-in which was good for feeling more on track/aligned. - Anita and Ben sent feedbac- Focus has been on cleaning Cottage, next steps for QCAT dam money haven't been taken, progress is happening on remaining seedlings from working bee but Hannah and Dylan have committed to some additional planting work this week - Cleaning the Cottage and everyone contributing- Project categories were assigned as follows: - Cleaning being a project category that gets reported on in meetings- Governance - @Elle - Agreeing upon maintenance / residential boundary area / outdoor clean-up list for the Cottage residents- Site design - @Timotheos - Hannah's move to the Tiny Home - Site maintenance - @Dylan - Clean-up of Peter's caravan and that space to finalise the move (it was originally said that Peter's original caravan area would be cleaned)ommunity outreach - @Hannah - Agreeing upon maintenance / residential boundary area for the Lily Pad (e.g. I think it reasonable to keep all grass mowed and whipper-snipped on the Lily PadFood & production - @Emily (tentatively as she was not in meeting) - Firestone Sanctuary's protonmail address has been subscribed to GrantGuru emails so we receive emails there; however, clicking on a grant for more information takes the user to a login screen. What are our grantguru login details? They need to be mailed-to-self in the protonmail and put under the Account Logins folder. - Residents & cleaning - @Kane (not confirmed) - Making a Firestone Sanctuary policy on weapons and shooting (e.g. bows, slingshots) including reminder that native animals (including crows) are protected.Group agreed that having a map of areas to be maintained by particular residents would be helpful in expectation setting - Finishing planting all plants that are in pots. ## Notes from the discussion - ...- Anita offered to help Timotheos with some website, server and email list maintenance ## Actionables [] Follow up on previous meeting notes (link above).x] @Timotheos to sort @Kari's Phabricator account [] Transcribe all non-trivial actionables into tasks on the workboard.x] @Timotheos to approve @Ben M's account [x] Follow up on previous meeting notes (link above). [] All remaining previous meeting actionables to become issues on the workboard(s). [] @Anita to take a lead on cleaning up the website (e.g. updating content) & Phabricator emailing stuff [x] Elle to send Grant Guru password [] @Elle to create a reimbursement system for finances [] @Elle + Timotheos to create a cleaning schedule list (to do's for Cottage cleaning maintenance) [] @Elle + whoever is around to drag firebath back down when Elle is back [] @Timotheos + others - maintenance resident's boundaries mapping [] Transcribe all non-trivial actionables into tasks on the workboard.