## Time and location
Begun: [[https://www.timeanddate.com/worldclock/meetingdetails.html?year=2022&month=11&day=21&hour=00&min=00&sec=0&p1=47&p2=152|1000 AEST]] at the Sanctuary & via Discord
Ended: 1115 AEST
## Attendees
Present:
- @Emily
- @Timotheos
- @Elle
- @Dylan
## Agenda
- Check-in
- Check previous meeting notes
- Timotheos & Brad’s planning
- Daniel - permaculture guy & recommendations
- Dam QCAT update
- Fire plan
- Make plan on QFES website
- Firesticks
- Lower shed/community hall
- Saturday - CLT chats
## Items for future meetings:
- Peter’s caravan
- Calendar of events for Dec/2023
- Workboard re-prioritisation
- Planning code/multiple occupancy stuff
- Getting plants in the ground - working bee?
- Workaway person for Dec/Jan
## Notes from the discussion
- Brad is making a project plan for moving ahead from the Treasurer’s perspective. He has been creating this and will put it into a Google Sheet on Google Drive (which Timotheos is setting up with Sanctuary ProtonMail account).
- Looking into buying an excavator - with the plan to be able to use it for future community building (e.g. community asset) - $20k to $50k. Looking into getting a loan for the earthmover.
- Timotheos & Dylan (keen to do an earthmover course, Elle mentioned that her friend Timo can also drive one. We can get one with a slasher arm to cut grass.
- Acquiring mulch - let’s get as much as we can and get it delivered as close as possible to the creek.
- Main gist of permaculture chat with Danial:
- To stop erosion of the road and landslides, we should be clearing out/maintaining the gutter on the side of the road and finding where pipes drain under the road and concreting under them. This will include needing to brushcut the left side of the road as you are driving in.
- Possible working bee: maintaining road in via clearing gutter/pipes of road
- Danial is going to create an overall high level permaculture design for the property - which he’ll send to Brad. Option to engage him on other works.
- QCAT - seems likely we’ll get a good result. Member seemed to be on our side. We’ll find out this or next week.
- We should make better fire preparedness plan.
- Elle very keen to put in an EOI to Firesticks - others were on board with her doing this.
- Timotheos has invited Will to come draw architectural plans of a community hall/space.
- Everyone is keen to take an iterative approach by turning the Lower Shed into a communal space for food preparation, seating, hang space, projector, workshops.
- Roof improved - we need 2 more beams and a big ladder.
- Ian to install the solar - we will need to figure out our energy needs for the space.
## Actionables
[x] Elle to call Brendale people 3555 5939 re: mulch (completed - mulch delivered Wed 2022-11-23)
[x] Elle to submit Firesticks EOI
[x] Elle to create agenda for Sat 26th (will do with Jo & Deanna on Tues afternoon)
[] Timotheos, Elle & Dylan to look into excavator courses and share links with each other
[x] Timotheos to set up GDrive.
[] Timotheos to summarise permaculture notes and post in the Discord
[] Everyone to sign up to Bushfire Alert system
[x] Elle to post details of Bushfire Alert System in Discord (completed)
[] Elle to print pdf of fire plan, incorporated association model rules and AGM minutes (waiting on printer paper)
[] Elle to put together a bushfire evacuation kit
[] Timotheos to purchase longer hose, beams for lower shed & big ladder to do lower shed job
### Tasks left on grant stuff:
[] Timotheos to sign AGM minutes (waiting on printer paper)
[] Submit Heritage application
[] @Timotheos, @Brad & @Elle o go into a branch with 100 points of ID to finalise application
[] Collate everything (photos, rent agreement etc)