2024-06-15 Camping and AGM weekend event

Updated 253 Days AgoPublic

Actions

Summary

• Facebook event link

To-to before the event

• Safety: fix the sign that demarcates the unpassable road
• Update signs:
  • Get black and red paint for signs
  • Paint all the signs
  • Cut all the sign out
  • Locate sufficient stakes
  • Add directional signs along driveway according to Signage list
  • "Park here"
  • Copy signs from @Timotheos' email
  • Hang all the signs on stakes
  • Hang new front entrance sign
  • Hang Elle signs printed from Officeworks
  • Update the Signage list list
• Mowing and brushcutting:
  • Brushcutting along driveway entrance
  • Brushcutting around front entrance sign
  • Brushcut the last year's planting - left side
  • Brushcut the previous year's planting - right side along bricks
  • Brushcutting / mowing the parking area
• Food plan
  • Dahl (Emily to make)
  • Bread
  • Snacks
  • Corn chips, salsa, red onion, avocado
  • Ears of corn, potatoes to roast

• Check Generic event hosting checklist
• Base off previous event 2023-06-10 Riparian zone restoration project and work bee
• Create an AGM agenda page based on Meeting 2023-06-10 (Annual General Meeting)
• Clean up The Cottage to a state where people can visit
• Weather / warmth:
  • Check firewood supply
  • Order firewood delivery
  • Receive firewood delivery
  • Set up any shade, gazebos
  • Set up any fire lamp citronella stick things
• Check live music or organise music speaker
• Event-specific items:
  • Bring AGM notes and membership forms down to the Festival Flat
  • Bring down the chalkboard and chalk
  • Bring down the Davidson plums
• Put a tick remover tool in the Gorgon

On the actual weekend (Saturday + Sunday)

• TBD

Next mailout / communications before event

• Include donation details
• post about the unpassable road & parking area
• post about directions to the Sanctuary & the address, as per Sanctuary "Festival Flat"
• talk about the residential intake forms

• copy mailout contents

• Update / printing out the Roles page - before AGM so that people know what the roles are

• talk about the questions being proposed during the wisdom circle thing

Work bee stuff

• Plant Davidson plums
• do weeding of old area

Facilitation of event

• TBD

SATURDAY

The rough plan is

Throughout the morning @Dylan will be leading weeding
Morning: people arrive and set up camp

1pm Circle:
@Elle 20 minutes

• Welcome & acknowledgement of country & housekeeping & explain plan
• group into two; people talk for 5-10 minutes; introduce each other to the group

@Timotheos 20 minutes

• spectruming exercises (existential crises, state of the world, human connection, mental health)
  • What do you predict for the future of humans on the planet - where one end is 'everything is fine, population will grow' and the other end is 'humanity goes extinct'
  • What do you predict for the future of life on the planet - where one end is 'everything is fine and no species goes extinct' and the other end is 'all life goes extinct'
  • What do you predict for the global future of mental health and human connection - where one end is 'we live together in communities and have all our psychological needs met' and the other end is 'we live in little boxes alone and only connected to Reddit'
• The Four “R’s”
• Have a little talking session about the issues in the world to contextualise the Sanctuary network - purpose and mission

(Residents / previous residents) 20 minutes

• Q and A about Sanctuary (ask for scribe volunteer)
• introduce the roles so people can think about what roles they might nominate for before the actual official AGM on Sunday

2pm Then we do some weeding together & plant the two Davidson plum plants

3pm Open space / wisdom circles (add more detail)

SUNDAY

• Copy AGM agenda for last time

AGM - answer for visitors:
what's the vision and how they're able to be involved
next planting bees

let people know how they can fit in to sanctuary
(seth's project)