Meeting 2023-07-11 (residents meeting)

Updated 417 Days AgoPublic

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Time and location

Begun: 17:30 AEST at the Sanctuary
Ended: 18:35 AEST

Attendees

• @Anita
• @Hannah
• @Elle
• @Ben
• @Dylan
• @Timotheos
• @Kari

Fixed Agenda

• Personal check-in.
• Stating achievements since last meeting.
• Follow-up on previous meeting notes Meeting 2023-07-07 (residents meeting).
• Discuss Important Projects
  • Finishing clean-up projects in The Cottage
  • Recovering dam refund money
  • Finishing planting all plants that are in pots
• Review the overall workboard.
• Set tasks and plans for this week.

Additional Agenda

• Reviewing Projects and deciding on project leads for all sections.
• Reviewing Roles and defining roles explicitly. E.g. Does the Secretary scan in membership forms and process the actionables list from previous agendas?
• Cleaning the Cottage and everyone contributing
• Cleaning being a project category that gets reported on in meetings
• Agreeing upon maintenance / residential boundary area / outdoor clean-up list for the Cottage residents
• Firestone Sanctuary's protonmail address has been subscribed to GrantGuru emails so we receive emails there; however, clicking on a grant for more information takes the user to a login screen. What are our grantguru login details? They need to be mailed-to-self in the protonmail and put under the Account Logins folder.
• Finishing planting all plants that are in pots.

Notes from the discussion

• As last meeting was last Thursday, not too much to report - Timotheos has made lots of progress in cleaning & rat proofing Cottage
• Last meeting was more a capacity check-in which was good for feeling more on track/aligned.
• Focus has been on cleaning Cottage, next steps for QCAT dam money haven't been taken, progress is happening on remaining seedlings from working bee but Hannah and Dylan have committed to some additional planting work this week
• Project categories were assigned as follows:
  • Governance - @Elle
  • Site design - @Timotheos
  • Site maintenance - @Dylan
  • Community outreach - @Hannah
  • Food & production - @Emily (tentatively as she was not in meeting)
  • Residents & cleaning - @Kane (not confirmed)
• Group agreed that having a map of areas to be maintained by particular residents would be helpful in expectation setting
• Anita offered to help Timotheos with some website, server and email list maintenance

Actionables

• @Timotheos to sort @Kari's Phabricator account
• @Timotheos to approve @Ben M's account
• Follow up on previous meeting notes (link above).
• All remaining previous meeting actionables to become issues on the workboard(s).
• @Anita to take a lead on cleaning up the website (e.g. updating content) & Phabricator emailing stuff
• Elle to send Grant Guru password
• @Elle to create a reimbursement system for finances
• @Elle + Timotheos to create a cleaning schedule list (to do's for Cottage cleaning maintenance)
• @Elle + whoever is around to drag firebath back down when Elle is back
• @Timotheos + others - maintenance resident's boundaries mapping
• Transcribe all non-trivial actionables into tasks on the workboard.