Meeting 2023-08-15 (residents meeting)

Updated 552 Days AgoPublic

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Time and location

Begun: 17:30 AEST at the Sanctuary
Ended: 16:40 AEST

Attendees

• @Kari
• @Timotheos
• @Emily
• @Elle
• @Kane
• @Hannah over voice call for about 5-10 minutes in the middle
• Grant Robb (visiting guest)

Fixed Agenda

• Welcome, invitation to be fully present, invitation to leave if don't genuinely want to be here.
• Personal check-in & something we are grateful for.
• Opportunity to add to agenda.
• Report from each of the Projects leaders:
  • Governance - @Elle
    • new residents pathway and lease agreement
    • Brad and trust structure
  • Site design - @Timotheos
    • earthmoving
  • Site maintenance & tools - @Dylan
    • tools and mower
    • brushcut path to rodent release site
      • this was worked on by @Timotheos this week
      • @Timotheos also whipper-snipped along the side of the Lower Shed
      • the whipper-snipper cord on the Versa has run out again and @Timotheos doesn't know how to change it
      • the brushcutter blade when actually sharp (top and bottom!) is an order of magnitude more effective against hamil grass than the whipper-snipper: whipper-snippers are designed for edging, rocky areas or around trees
      • the Versa should stay up in the Upper Shed
      • the Versa adjustment allen key was missing its labelled bag, so @Timotheos combined it with the magnet-tool so it wouldn't get lost
      • we need labelled oil for each of the mowing tools including the Versa
      • how are the mowers going, including the ride-on?
  • Community outreach - @Hannah
    • Protonmail emails
  • Income and timeline - @Kari
    • Kari moving in
  • Food & production - @Emily
    • water tank levels
    • aviary watering
    • Finishing planting all plants that are in pots - @Dylan
  • Residents & cleaning - @Kane
• Follow-up on previous meeting notes Meeting 2023-08-01 (residents meeting).
• Discuss Important Projects
  • Purchasing earthmoving equipment
  • Recovering dam refund money
  • Finishing clean-up projects in The Cottage
• Review the overall workboard.
• Set tasks and plans for this week.

Additional Agenda

• @Elle did a little bit of spreadsheeting on rents vs expenses which might be interesting to everyone.
• Tenancy account update (overdrawn) & handling the recent electricity bill (and moving it over to the Firestone Sanctuary Incorporated).
• Moreton Says survey and pushing council for CEVs and tiny home support.
• Similar petition about tiny homes as permanent dwellings.

Notes from the discussion

• @Elle to link her spreadsheet internally and to go
• ...

Actionables

• @Dylan to add labels for the motor oil for each of the mowing tools including the Versa
• @Elle to link the internal spreadsheet document.
• @Elle to create tasks about the electricity suggestions and others.
• @Timotheos to follow about the electricity bill - divide the electricity bill by what seems fair, and post discussion.
• @Timotheos to send reminder: please always wind up the hose after using it.
• All remaining previous meeting actionables to become issues on the workboard(s).
• Transcribe all non-trivial actionables into tasks on the workboard.