Meeting 2023-08-22 (residents meeting)
Updated 382 Days AgoPublic
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Time and location

Begun: 17:30 AEST at the Sanctuary
Ended: 18:30 AEST

Attendees

Fixed Agenda

Personal check-in & something we are grateful for.
Opportunity to add to agenda.
Quick update from each attendee on what they did each week and what they plan to do.
Report from each of the Projects leaders:
- Governance - @Elle
  - new residents pathway and lease agreement
  - Brad and trust structure
- Site design - @Timotheos
  - earthmoving
- Site maintenance & Tools - @Dylan
  - tools and mower
  - how are the mowers going, including the ride-on?
  - Finishing planting all plants that are in pots
- Community Outreach - @Hannah
  - Protonmail emails
- Income and timeline, Revenue and Donations - @Kari
  - Kari moving in
- Food & production, Permaculture - @Emily
  - water tank levels?
  - aviary watering
- Cottage Residents & cleaning - @Kane
Follow-up on previous meeting notes Meeting 2023-08-15 (residents meeting).
Discuss Important Projects
- Purchasing earthmoving equipment
- Recovering dam refund money
- Finishing clean-up projects in The Cottage
Review the overall workboard.
Set tasks and plans for this week.

Additional Agenda (was discussed)

Added some project tags to the meeting template. More complete tags to follow in coming weeks.
Splitting the latest (extraordinary) electricity bill:
- The bill was $1,439.33
- Number of tenants using electricity (who haven't prepaid bill) is 5 (@Hannah has been prepaying this with rent)
- If we split the bill directly between 5, it comes to $287.87 each
- If we say a 'reasonably included in rent' bill was $600 ($100 per person per quarter) and then split the additional beyond that, we end up with ($1,439.33 - $600) / 5 = $167.87 each

Additional Agenda (not discussed)

It was previously discussed about having a monthly 'bigger meeting', do we still want to do this, and limit the regular meetings to check-ins and weekly updates on important or time-sensitive topics?
Further discussing the Residential Agreement (DRAFT SUGGESTION ONLY).
Hannah's move and Secretary position were mentioned in Meeting 2023-06-26 (members meeting) but still not actioned, so bringing this to attention again.
The Fire Safety Plan was mentioned in Meeting 2023-06-26 (members meeting) but still not actioned, so bringing this to attention again:
- Residential agreements about grass maintenance, create task for @Timotheos to draw this up and submit to Property allocations and Maintenance
- Testing that fire alarms are working in all domiciles
Cleaning:
- Plan is to clean out fridge 2 of the Cottage and use it as vegetable storage. Selecting a day to do this. Does anyone have anything in there or should it all be thrown out?
- When are we scheduling time to clean the hallway?
Other groups to put in Community Directory and potentially contact:
- Farm Transitions Australia which may have information about starting vegan farming from scratch
- Container of Dreams in regards to quick dwellings and tiny homes
Grants that exist:
- Australian Ethical Visionary Grants including "Sustainable food systems and land use (e.g. reducing food waste + miles, increasing plant-rich diets and alternative proteins, protecting natural ecosystems)."
- Voiceless - Grants Program
- Growing Future Tourism
- Horticultural Netting Grant up to 50% of the cost for netting fruit trees and such

Notes from the discussion

by emily

dylan, making progress with weeding and mulching revegetation area
there are more plants to place into the ground in the revegetation area
the water level in the creek has lowered in the drought, if we do not receive rain the pump pipe may need to be moved to the bathing pool
cleaning~ make time to clean the second fridge out and turn it off, make time to go through op shop boxes
timotheos, earth moving ticket research and training
dylan, plans to build a firewood hutch, and moving the pump if there is no rain, dylan will make an instructional video for changing the whipper snipper cord, and also an instructional sign about pump usage
hannah, community outreach~ plans to organise a fundraising music event in october
make discord channel for workshops
dedicating time to solutions for increasing water collection and storage
dedicating a meeting to rental agreement and workshops

Actionables

Transcribe Elle's Roles page.
Make task to fix Cottage guttering & collect water.
@Timotheos to go through the "Restricted Project" with @Kari to make sure it is visible.
@Timotheos to make brainstorm channel for #workshops run by the Sanctuary.
A dedicated meeting should be scheduled for workshop-holding.
@Dylan to write instructional video on how to change whipper snipper cable.
@Dylan to make an instructional sign for the Grundfos pump.
All remaining previous meeting actionables to become issues on the workboard(s).
Transcribe all non-trivial actionables into tasks on the workboard.