## Agenda - Personal check-in - Update on @Sienna's departure, including debrief and refocus - Follow-up on the last meeting agenda: [[meetings/2020-08-02]] - Gardening tasks -- Order of new trees (1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) (bush food), 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum)) -- Planting of existing hoop pine -- Gardening planning space with mapping, including zoning areas for "gardenable" or otherwise -- Buying Honda Versa extensions -- Starting some planting of bush food plants on the near mountain above: https://www.daleysfruit.com.au/bushfoodintro.htm - Decision: buy Eris' blue trolley for $75? - Calendarising the next fortnight ahead by each meeting? - Discussing allocations of space: [[property]] -- Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements. Currently thinking ~$11 per night which could be reduced by contributing hours of work to the sanctuary? This could be researched. For those who contributed to the sanctuary (e.g. build buildings) then the rent could be waived for the value of the building. It probably depends on the amount of space allocated to the person: a higher rent/contribution gets a higher exclusive space allocation. $77 per week "lots", for want of a better term. Obviously if someone is spending more time gardening as contributing hours, they can have a larger space for that, et cetera. - @RadharaniKiJaya.xO's [[property/pallet-deck]] in//tent//ions - @Yadava: Where to put an exercise platform outside for individual/group training? (@Timotheos: The aforementioned pallet deck might address this) - @Timotheos: brainstormed ideas: -- convert the cottage into a collaborative kitchen / office space, add wraparound deck -- add the (earthenware?) plumbing and earth friendly concrete to the "shed pad" and use this as a storage / exercise, to be made into a future workshop space (with kitchen capacities), with the overhang area becoming a toilet? - Roles: -- ~~@sienna: Land Management and Fire Safety?~~ -- @Yadava: Community Meal coördination? -- @RadharaniKiJaya.xO: Volunteer organiser & Community flow / space architect? -- @Timotheos: overall systems and sustainability analysis - Draft a **member and volunteer pledge** (including self-reflection, openness to criticism, ownership of behavioural issues, and accepting the community leader's interpretation of events) - Signage that says Firestone Sanctuary (instead of Lot 2) - Starting on the public education signs (laminated printouts or laminated artworks) -- should start with non-laminated and then trial them, to not waste plastic -- cognitive bias / peace-inspiring communication / humility printouts -- froggy sign in toilet with instructions to fish out and wash hands -- start on signs for butterfly host plants and various resources - Attaching IBC water units to pineapple shed - Airbrushing pineapple shed? - Preparing another van shelter in advance - Task for fire safety from @sienna for @Timotheos: trying to level some of the grass between the road below the cottage and the cottage - Discussions about horse acquisition - Movable water storage plan for animal husbandry? IBC water unit crane for Gorgon? - Planning for the [[events/december]]

## Time and location 1230 at the Sanctuary ## Attendees Present: - @Timotheos - @Grace - @Alita (Oni) - Guest: @e8enezer Absent: - @Yadava # Announcements - @Yadava is moving to New South Wales on Thursday the 29th October 2020 - @Sienna has left the project, since Tuesday 13th October 2020 ## Agenda <table> <tr> <th>Agenda item</th> <th>Outcome</th> </tr> <tr> <td> Personal check-in </td> <td> ☑ </td> </tr> <tr> <td> Update on @Sienna's departure, including debrief and refocus </td> <td> ☑ Created {T17} to preëmpt future community cohesion issues </td> </tr> <tr> <td> Follow-up on the last meeting agenda: [[meetings/2020-08-02]] </td> <td> ☐ This was not done </td> </tr> <tr> <td> Community cohesion plan </td> <td> ☐ Creating a schedule for shared meals ☐ Community meal preparation (e.g. using leftovers for personal meals that can be augemented with personal dietary needs) ☐ Creating a vegan menu and shopping plan (potentially get recipes from @Yadava before he leaves?) ☐ Converting the upper shed into a kitchen space, including chest freezer (and potentially the second and third fridges, which are spare) ☑ Created {T16} to obtain extension cord (so the chest freezer can be moved to the upper shed) ☑ Created {T19} to acquire a rocket stove (potentially from Greg Davies) </td> </tr> <tr> <td> Decisions on the unfinished shed pad </td> <td> ☑ It needs to be covered and/or fill holes, which has been done. In the future, this may become part of a [[property/pallet-deck]] ☑ Timotheos has called and confirmed with the builder from Shed Homes that the contract is cancelled and there is nothing to pay </td> </tr> <tr> <td> Summer heat plans </td> <td> ☑ Planned diurnal physical activity schedule (@Timotheos suggested 11am-3:30pm is the hottest time and should be avoided) ☑ Created issue {T20} to start creating seats in shady spots </td> </tr> <tr> <td> Community updates </td> <td> ☑ Updated @HG.xO11's username (later again to @Grace) ☐ Created [[collaborators]] document to describe collaborators: all collaborators need to be added to this. </td> </tr> <tr> <td> Organisation going forward </td> <td> ☐ Training members in using Phabricator over the next week ☐ Using Phabricator + establishing organisational schedule ☐ Organising weekly meetings and daily (lunchtime) meetings (suggested during diurnal physical activity break) ☐ Implement schedule for checking water levels in 20,000 litre concrete water tank near the cottage </td> </tr> <tr> <td> Gardening tasks </td> <td> ☑ 1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) has been planted. ☑ Created {T18} for remaining 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum)) and 2 hoop pine </td> </tr> <tr> <td> Resources: Buying Honda Versa extensions </td> <td> ☑ Added to [[wishlist]] </td> </tr> <tr> <td> Resources: buy Eris' blue trolley for $75? </td> <td> ☑ Created {T13} to buy Eris' trolley </td> </tr> <tr> <td> Discussing allocations of space: [[property]] </td> <td> ☐ Mapping will be made based on current verbal arrangements, then agreed upon by collaborators as per their agreement. ☐ The [[property]] page should be updated </td> </tr> <tr> <td> Draft a member and volunteer pledge </td> <td> ☑ Created {T17} with detail added to description, to update [[collaborators/pledges/template]] </td> </tr> <tr> <td> Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements </td> <td> ☑ Information has been added to the [[collaborators/pledges/template/]] and will be amended as {T17} is completed </td> </tr> <tr> <td> Establishing community member roles </td> <td> ☑ @Timotheos fielding all emails, as long as volunteer coordinator exists ☐ @Timotheos to reply to current outstanding requests to volunteer ☑ @Grace accepts role of volunteer organiser ☐ Process needs to be established to pass on new contacts to volunteer organiser ☐ Role required: fire safety officer ☐ Role required: community meal coördinator </td> </tr> <tr> <td> Signage that says Firestone Sanctuary (instead of Lot 2) </td> <td> ☑ Created {T21} </td> </tr> <tr> <td> Starting on the public education signs (laminated printouts or laminated artworks) </td> <td> ☐ Should start with non-laminated and then trial them, to not waste plastic ☐ Cognitive bias / peace-inspiring communication / humility printouts ☑ Froggy sign in toilet with instructions to fish out and wash hands ☐ Start on signs for butterfly host plants and various resources </td> </tr> <tr> <td> Land management </td> <td> ☑ Created {T14} as some immediately possible work ☑ Created {T15} </td> </tr> <tr> <td> Attaching IBC water units to pineapple shed </td> <td> ☑ The issue {T8} exists :) ☑ Sienna has had the previously-donated IBC water units removed, so new IBC water units will be reacquired </td> </tr> </table>

## Time and location 1230 at the Sanctuary ## Attendees Present: - @Timotheos - @Grace - @Alita (Oni) - Guest: @e8enezer Absent: - @Yadava # Announcements - @Yadava is moving to New South Wales on Thursday the 29th October 2020 - @Sienna has left the project, since Tuesday 13th October 2020 ## Agenda - Personal check-in<table> <tr> <th>Agenda item</th> <th>Outcome</th> </tr> <tr> <td> Personal check-in </td> <td> ☑ </td> </tr> <tr> <td> Update on @Sienna's departure, including debrief and refocus </td> <td> ☑ Created {T17} to preëmpt future community cohesion issues </td> </tr> <tr> <td> Follow-up on the last meeting agenda: [[meetings/2020-08-02]] </td> <td> ☐ This was not done </td> </tr> <tr> <td> Community cohesion plan </td> <td> ☐ Creating a schedule for shared meals ☐ Community meal preparation (e.g. using leftovers for personal meals that can be augemented with personal dietary needs) ☐ Creating a vegan menu and shopping plan (potentially get recipes from @Yadava before he leaves?) ☐ Converting the upper shed into a kitchen space, including chest freezer (and potentially the second and third fridges, which are spare) ☑ Created {T16} to obtain extension cord (so the chest freezer can be moved to the upper shed) ☑ Created {T19} to acquire a rocket stove (potentially from Greg Davies) </td> </tr> <tr> <td> Decisions on the unfinished shed pad </td> <td> ☑ It needs to be covered and/or fill holes, which has been done. In the future, this may become part of a [[property/pallet-deck]] ☑ Timotheos has called and confirmed with the builder from Shed Homes that the contract is cancelled and there is nothing to pay </td> </tr> <tr> <td> Summer heat plans </td> <td> ☑ Planned diurnal physical activity schedule (@Timotheos suggested 11am-3:30pm is the hottest time and should be avoided) ☑ Created issue {T20} to start creating seats in shady spots </td> </tr> <tr> <td> Community updates </td> <td> ☑ Updated @HG.xO11's username (later again to @Grace) ☐ Created [[collaborators]] document to describe collaborators: all collaborators need to be added to this. </td> </tr> <tr> <td> Organisation going forward </td> <td> ☐ Training members in using Phabricator over the next week ☐ Using Phabricator + establishing organisational schedule ☐ Organising weekly meetings and daily (lunchtime) meetings (suggested during diurnal physical activity break) ☐ Implement schedule for checking water levels in 20,000 litre concrete water tank near the cottage </td> </tr> <tr> <td> Gardening tasks </td> <td> ☑ 1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) has been planted. ☑ Created {T18} for remaining 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum)) and 2 hoop pine </td> </tr> <tr> <td> Resources: Buying Honda Versa extensions </td> <td> ☑ Added to [[wishlist]] </td> </tr> <tr> <td> Resources: buy Eris' blue trolley for $75? </td> <td> ☑ Created {T13} to buy Eris' trolley </td> </tr> <tr> <td> Discussing allocations of space: [[property]] </td> <td> ☐ Mapping will be made based on current verbal arrangements, then agreed upon by collaborators as per their agreement. ☐ The [[property]] page should be updated </td> </tr> <tr> <td> Draft a member and volunteer pledge </td> <td> ☑ Created {T17} with detail added to description, to update [[collaborators/pledges/template]] </td> </tr> <tr> <td> Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements </td> <td> ☑ Information has been added to the [[collaborators/pledges/template/]] and will be amended as {T17} is completed </td> </tr> <tr> - Update on @Sienna's departure, including debrief and refocus<td> - Follow-up on the last meeting agenda: [[meetings/2020-08-02]]Establishing community member roles - Gardening tasks</td> -- Order of new trees (1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) (bush food), 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum))<td> -- Plant☑ @Timotheos fielding of existing hoop pineall emails, as long as volunteer coordinator exists -- Gardening planning space with mapping, including zon☐ @Timotheos to reply to current outstanding areas for "gardenable" or otherwiserequests to volunteer -- Buying Honda Versa extensions☑ @Grace accepts role of volunteer organiser -- Starting some planting of bush food plant☐ Process needs to be established to pass on the near mountain above: https://www.daleysfruit.com.au/bushfoodintro.htmnew contacts to volunteer organiser - Decision: buy Eris' blue trolley for $75?☐ Role required: fire safety officer - Calendarising the next fortnight ahead by each meeting?☐ Role required: community meal coördinator - Discussing allocations of space: [[property]]</td> -- Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements. Currently thinking ~$11 per night which could be reduced by contributing hours of work to the sanctuary? This could be researched. For those who contributed to the sanctuary (e.g. build buildings) then the rent could be waived for the value of the building. It probably depends on the amount of space allocated to the person: a higher rent/contribution gets a higher exclusive space allocation. $77 per week "lots", for want of a better term. Obviously if someone is spending more time gardening as contributing hours, they can have a larger space for that, et cetera.</tr> <tr> - @RadharaniKiJaya.xO's [[property/pallet-deck]] in//tent//ions<td> - @Yadava: Where to put an exercise platform outside for individual/group training? (@Timotheos: The aforementioned pallet deck might address thisSignage that says Firestone Sanctuary (instead of Lot 2) - @Timotheos: brainstormed ideas:</td> -- convert the cottage into a collaborative kitchen / office space, add wraparound deck<td> -- add the (earthenware?) plumbing and earth friendly concrete to the "shed pad" and use this as a storage / exercise, to be made into a future workshop space (with kitchen capacities), with the overhang area becoming a toilet?☑ Created {T21} - Roles:</td> -- ~~@sienna: Land Management and Fire Safety?~~</tr> <tr> -- @Yadava: Community Meal coördination?<td> -- @RadharaniKiJaya.xO: Volunteer organiser & Community flow / space architect?Starting on the public education signs (laminated printouts or laminated artworks) -- @Timotheos: overall systems and sustainability analysis</td> - Draft a **member and volunteer pledge** (including self-reflection, openness to criticism, ownership of behavioural issues, and accepting the community leader's interpretation of events)<td> - Signage that says Firestone Sanctuary (instead of Lot 2)☐ Should start with non-laminated and then trial them, to not waste plastic - Starting on the public education signs (laminated printouts or laminated artworks)☐ Cognitive bias / peace-inspiring communication / humility printouts -- should start with non-laminated and then trial them, to not☑ Froggy sign in toilet with instructions to fish out and waste plastich hands -- cognitive bias / peace-inspiring communication / humility printouts☐ Start on signs for butterfly host plants and various resources -- froggy sign in toilet with instructions to fish out and wash hands</td> -- start on signs for butterfly host plants and various resources</tr> <tr> - Attaching IBC water units to pineapple shed<td> - Airbrushing pineapple shed?Land management - Preparing another van shelter in advance</td> - Task for fire safety from @sienna for @Timotheos: trying to level some of the grass between the road below the cottage and the cottage<td> - Discussions about horse acquisition☑ Created {T14} as some immediately possible work - Movable water storage plan for animal husbandry? IBC water unit crane for Gorgon?☑ Created {T15} - Planning for the [[events/december]]</td> </tr> <tr> <td> Attaching IBC water units to pineapple shed </td> <td> ☑ The issue {T8} exists :) ☑ Sienna has had the previously-donated IBC water units removed, so new IBC water units will be reacquired </td> </tr> </table>