## Time and location
1230 at the Sanctuary
## Attendees
Present:
- @Timotheos
- @HG.xO11- @Grace
-
@Alita (Oni)
- Guest: Ebenezer
Absent:
- @Yadava
# Announcements
- @Yadava is moving to New South Wales on Thursday the 29th October 2020
- @Sienna has left the project, since Tuesday 13th October 2020
## Agenda
<table>
<tr>
<th>Agenda item</th>
<th>Outcome</th>
</tr>
<tr>
<td>
Personal check-in
</td>
<td>
☑
</td>
</tr>
<tr>
<td>
Update on @Sienna's departure, including debrief and refocus
</td>
<td>
☑ Created {T17} to preëmpt future community cohesion issues
</td>
</tr>
<tr>
<td>
Follow-up on the last meeting agenda: [[meetings/2020-08-02]]
</td>
<td>
☐ This was not done
</td>
</tr>
<tr>
<td>
Community cohesion plan
</td>
<td>
☐ Creating a schedule for shared meals
☐ Community meal preparation (e.g. using leftovers for personal meals that can be augemented with personal dietary needs)
☐ Creating a vegan menu and shopping plan (potentially get recipes from @Yadava before he leaves?)
☐ Converting the upper shed into a kitchen space, including chest freezer (and potentially the second and third fridges, which are spare)
☑ Created {T16} to obtain extension cord (so the chest freezer can be moved to the upper shed)
☑ Created {T19} to acquire a rocket stove (potentially from Greg Davies)
</td>
</tr>
<tr>
<td>
Decisions on the unfinished shed pad
</td>
<td>
☑ It needs to be covered and/or fill holes, which has been done. In the future, this may become part of a [[property/pallet-deck]]
☑ Timotheos has called and confirmed with the builder from Shed Homes that the contract is cancelled and there is nothing to pay
</td>
</tr>
<tr>
<td>
Summer heat plans
</td>
<td>
☑ Planned diurnal physical activity schedule (@Timotheos suggested 11am-3:30pm is the hottest time and should be avoided)
☑ Created issue {T20} to start creating seats in shady spots
</td>
</tr>
<tr>
<td>
Community updates
</td>
<td>
☑ Updated @HG.xO11's username
(later again to @Grace)
☐ Created [[collaborators]] document to describe collaborators: all collaborators need to be added to this.
</td>
</tr>
<tr>
<td>
Organisation going forward
</td>
<td>
☐ Training members in using Phabricator over the next week
☐ Using Phabricator + establishing organisational schedule
☐ Organising weekly meetings and daily (lunchtime) meetings (suggested during diurnal physical activity break)
☐ Implement schedule for checking water levels in 20,000 litre concrete water tank near the cottage
</td>
</tr>
<tr>
<td>
Gardening tasks
</td>
<td>
☑ 1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) has been planted.
☑ Created {T18} for remaining 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum)) and 2 hoop pine
</td>
</tr>
<tr>
<td>
Resources: Buying Honda Versa extensions
</td>
<td>
☑ Added to [[wishlist]]
</td>
</tr>
<tr>
<td>
Resources: buy Eris' blue trolley for $75?
</td>
<td>
☑ Created {T13} to buy Eris' trolley
</td>
</tr>
<tr>
<td>
Discussing allocations of space: [[property]]
</td>
<td>
☐ Mapping will be made based on current verbal arrangements, then agreed upon by collaborators as per their agreement.
☐ The [[property]] page should be updated
</td>
</tr>
<tr>
<td>
Draft a member and volunteer pledge
</td>
<td>
☑ Created {T17} with detail added to description, to update [[collaborators/pledges/template]]
</td>
</tr>
<tr>
<td>
Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements
</td>
<td>
☑ Information has been added to the [[collaborators/pledges/template/]] and will be amended as {T17} is completed
</td>
</tr>
<tr>
<td>
Establishing community member roles
</td>
<td>
☑ @Timotheos fielding all emails, as long as volunteer coordinator exists
☐ @Timotheos to reply to current outstanding requests to volunteer
☑ @HG.xO11☑ @Grace accepts role of volunteer organiser
☐ Process needs to be established to pass on new contacts to volunteer organiser
☐ Role required: fire safety officer
☐ Role required: community meal coördinator
</td>
</tr>
<tr>
<td>
Signage that says Firestone Sanctuary (instead of Lot 2)
</td>
<td>
☑ Created {T21}
</td>
</tr>
<tr>
<td>
Starting on the public education signs (laminated printouts or laminated artworks)
</td>
<td>
☐ Should start with non-laminated and then trial them, to not waste plastic
☐ Cognitive bias / peace-inspiring communication / humility printouts
☐ Froggy sign in toilet with instructions to fish out and wash hands
☐ Start on signs for butterfly host plants and various resources
</td>
</tr>
<tr>
<td>
Land management
</td>
<td>
☑ Created {T14} as some immediately possible work
☑ Created {T15}
</td>
</tr>
<tr>
<td>
Attaching IBC water units to pineapple shed
</td>
<td>
☑ The issue {T8} exists :)
☐ Sienna has had the previously-donated IBC water units removed, so new IBC water units will be reacquired
</td>
</tr>
</table>