## Time and location
1230 at the Sanctuary
## Attendees
Present:
- @Timotheos
- @HG.xO11
- Oni
- Guest: Ebenezer
Absent:
- @Yadava
# Announcements
- @Yadava is moving to New South Wales on Thursday the 29th October 2020
- @Sienna has left the project, since Tuesday 13th October 2020
## Agenda
- Personal check-in<table>
<tr>
<th>Agenda item</th>
<th>Outcome</th>
</tr>
<tr>
<td>
Personal check-in
</td>
<td>
☑
</td>
</tr>
<tr>
<td>
Update on @Sienna's departure, including debrief and refocus
</td>
<td>
☑ Created {T17} to preëmpt future community cohesion issues
</td>
</tr>
<tr>
<td>
Follow-up on the last meeting agenda: [[meetings/2020-08-02]]
</td>
<td>
☐ This was not done
</td>
</tr>
<tr>
- Update on @Sienna's departure, including debrief and refocus<td>
- Follow-up on the last meeting agenda: [[meetings/2020-08-02]]Community cohesion plan
- Gardening tasks</td>
-- Order of new trees (1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) (bush food), 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum))<td>
-- Plan☐ Creating of existing hoop pinea schedule for shared meals
-- Gardening planning space with mapping,☐ Community meal preparation (e.g. including zoning areas for "gardenable" or otherwiseusing leftovers for personal meals that can be augemented with personal dietary needs)
-- Buying Honda Versa extensions☐ Creating a vegan menu and shopping plan (potentially get recipes from @Yadava before he leaves?)
-- Starting some planting of bush food plants on the near mountain above: https://www.daleysfruit.com.au/bushfoodintro.htm☐ Converting the upper shed into a kitchen space, including chest freezer (and potentially the second and third fridges, which are spare)
- Deci☑ Created {T16} to obtain extension: buy Eris' blue trolley for $75? cord (so the chest freezer can be moved to the upper shed)
- Calendarising the next fortnight ahead by each meeting?☑ Created {T19} to acquire a rocket stove (potentially from Greg Davies)
- Discussing allocations of space: [[property]]</td>
-- Establishing ballpark figures for parking an off-grid setup tiny home</tr>
<tr>
<td>
Decisions on the unfinished shed pad
</td>
<td>
☐ It needs to be covered and/or fill holes, and preliminary agreements. Currently thinking ~$11 per night which could be reduced by contributing hours of work to the sanctuary? This could be researched. For those who contributed to the sanctuary (e.g. build buildings) then the rent could be waived for the value of the building. It probably depends on the amount of space allocated to the person: a higher rent/contribution gets a higher exclusive space allocation. $77 per week "lots", for want of a better term. Obviously if someone is spending more time gardening as contributing hours, they can have a larger space for that, et cetera.which may become part of a [[property/pallet-deck]]
☐ Confirm with builder the contract is cancelled
</td>
</tr>
<tr>
<td>
Summer heat plans
</td>
<td>
☑ Planned diurnal physical activity schedule (@Timotheos suggested 11am-3:30pm is the hottest time and should be avoided)
☑ Created issue {T20} to start creating seats in shady spots
</td>
</tr>
<tr>
- @RadharaniKiJaya.xO's [[property/pallet-deck]] in//tent//ions<td>
- @Yadava: Where to put an exercise platform outside for individual/group training? (@Timotheos: The aforementioned pallet deck might address this)Community updates
- @Timotheos: brainstormed ideas:</td>
-- convert the cottage into a collaborative kitchen / office space, add wraparound deck<td>
-- add the (earthenware?) plumbing and earth friendly concrete to the "shed pad" and use this as a storage / exercise, to be made into a future workshop space (with kitchen capacities), with the overhang area becoming a toilet?☑ Updated @HG.xO11's username
- Roles:☐ Created [[collaborators]] document to describe collaborators: all collaborators need to be added to this.
-- ~~@sienna: Land Management and Fire Safety?~~</td>
-- @Yadava: Community Meal coördination?</tr>
<tr>
<td>
Organisation going forward
</td>
<td>
-- @RadharaniKiJaya.xO: Volunteer organiser & Community flow / space architect?☐ Training members in using Phabricator over the next week
-- @Timotheos: overall systems and sustainability analysis☐ Using Phabricator + establishing organisational schedule
☐ Organising weekly meetings and daily (lunchtime) meetings (suggested during diurnal physical activity break)
- Draft a **member and volunteer pledge** (including self-reflection, openness to criticism, ownership of behavioural issues, and accepting the community leader's interpretation of events)☐ Implement schedule for checking water levels in 20,000 litre concrete water tank near the cottage
- Signage that says Firestone Sanctuary (instead of Lot 2)</td>
- Starting on the public education signs (laminated printouts or laminated artworks)</tr>
<tr>
<td>
Gardening tasks
-- should start with non-laminated and then trial them, to not waste plastic</td>
-- cognitive bias / peace-inspiring communication / humility printouts<td>
-- froggy sign in toilet with instructions to fish out and wash hands☑ 1 [native lemon aspen](https://www.daleysfruit.com.au/Lemon-Aspen-Acronychia-acidula.htm) has been planted.
-- start on signs for butterfly host plants and various resources☐ Created {T18} for remaining 2 native [booyong](https://en.wikipedia.org/wiki/Argyrodendron_trifoliolatum)) and 2 hoop pine
- Attaching IBC water units to pineapple shed</td>
</tr>
<tr>
- Airbrushing pineapple shed?<td>
- PreparResources: Buying another van shelter in advanceHonda Versa extensions
- Task for fire safety from @sienna for @Timotheos: trying to level some of the grass between the road below the cottage and the cottage</td>
- Discussions about horse acquisition<td>
- Movable water storage plan for animal husbandry? IBC water unit crane for Gorgon?☑ Added to [[wishlist]]
- Planning for the [[events/december]]</td>
- [[wishlist]]</tr>
<tr>
<td>
Resources: buy Eris' blue trolley for $75?
</td>
<td>
☑ Created {T13} to buy Eris' trolley
</td>
</tr>
<tr>
<td>
Discussing allocations of space: [[property]]
</td>
<td>
☐ Mapping will be made based on current verbal arrangements, then agreed upon by collaborators as per their agreement.
☐ The [[property]] page should be updated
</td>
</tr>
<tr>
<td>
Draft a member and volunteer pledge
</td>
<td>
☑ Created {T17} with detail added to description, to update [[collaborators/pledges/template]]
</td>
</tr>
<tr>
<td>
Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements
</td>
<td>
☑ Information has been added to the [[collaborators/pledges/template/]] and will be amended as {T17} is completed
</td>
</tr>
<tr>
<td>
Establishing community member roles
</td>
<td>
☑ @Timotheos fielding all emails, as long as volunteer coordinator exists
☐ @Timotheos to reply to current outstanding requests to volunteer
☑ @HG.xO11 accepts role of volunteer organiser
☐ Process needs to be established to pass on new contacts to volunteer organiser
☐ Role required: fire safety officer
☐ Role required: community meal coördinator
</td>
</tr>
<tr>
<td>
Signage that says Firestone Sanctuary (instead of Lot 2)
</td>
<td>
☑ Created {T21}
</td>
</tr>
<tr>
<td>
Starting on the public education signs (laminated printouts or laminated artworks)
</td>
<td>
☐ Should start with non-laminated and then trial them, to not waste plastic
☐ Cognitive bias / peace-inspiring communication / humility printouts
☐ Froggy sign in toilet with instructions to fish out and wash hands
☐ Start on signs for butterfly host plants and various resources
</td>
</tr>
<tr>
<td>
Land management
</td>
<td>
☑ Created {T14} as some immediately possible work
☑ Created {T15}
</td>
</tr>
<tr>
<td>
Attaching IBC water units to pineapple shed
</td>
<td>
☑ The issue {T8} exists :)
☐ Sienna has had the previously-donated IBC water units removed, so new IBC water units will be reacquired
</td>
</tr>
</table>