Next meeting agenda

Updated 586 Days AgoPublic

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Items here should be moved to the relevant meeting page when the meeting is scheduled.

Sometimes, there may be a future meeting scheduled but items will still remain here if the meeting appears to have too many agenda items for a focussed discussion, or is not a priority.

Fixed Agenda

• Personal check-in.
• Follow-up on previous meeting notes Meeting 2023-07-11 (residents meeting).
• Report from each of the Projects leaders:
  • Cottage
  • Tools
  • #tasks.sanctuary.eco_maintenance
• Review the overall workboard.
• Treasurer's report.
• Set tasks and plans for this week.

Actionables

• Transcribe all non-trivial actionables into tasks on the workboard.

Further Agenda

• Debriefing on LFW planting work bee:
  • 2023-06-10 Riparian zone restoration project and work bee contains some lessons learned
  • Timotheos thoughts posted in Cottage chat
  • Timotheos has more thoughts written down in a email-to-self
• Debriefing on AGM:
  • Meeting 2023-06-10 (Annual General Meeting)
  • Anita and Ben sent feedback

• Hannah's move to the Tiny Home
  • Clean-up of Peter's caravan and that space to finalise the move (it was originally said that Peter's original caravan area would be cleaned)
  • Agreeing upon maintenance / residential boundary area for the Lily Pad (e.g. I think it reasonable to keep all grass mowed and whipper-snipped on the Lily Pad)

• Making a Firestone Sanctuary policy on weapons and shooting (e.g. bows, slingshots) including reminder that native animals (including crows) are protected.

• Suggestion that someone (Kane?) host the next social gathering at the Sanctuary?
• Discord trimming of channels for ease of understanding
• Creating a fire safety plan
• All Trusted Contributors need to have signed pledges
• Planning next earthmoving
• concrete tanks - get quotes
• "Scrum updates" and maybe making a new Discord channel for it
• Updating Timeline and making tasks for future items

'Housekeeping'

• Getting emails verified - are people receiving email from Phabricator?
• Creating user account pictures and mini profiles
• Awareness of the Collaborators page and updating self-descriptions on that page

• Possibility of recording meetings (after the check-in part)

• Task for fire safety: trying to level some of the grass between the road below the cottage and the cottage
• Ensure everyone is aware of Wishlist
• Everyone filling out their profile with some information and uploading a profile picture? @Timotheos: I know my picture is currently a grasshopper in a flower. I will be updating it to have my face in it, soon. People don't have to show their face, but it would be ideal to be identifiable

Revenue priority

• YouCamp goals
• After YouCamp, Airbnb goals (including place for Timotheos to stay while Cottage is rented?)

Garden, property maintenance plans

• Movable water pump unit for Gorgon
• Gardening planning space with mapping, including zoning areas for "gardenable" or otherwise
• Starting some planting of bush food plants on the near mountain above: https://www.daleysfruit.com.au/bushfoodintro.htm

Lower priority

(not scheduled for very next meeting, but may be a discussion if needed)

• Calendarising the next fortnight ahead by each meeting?
• Large laminated printout of Sanctuary for drawing plans?
• Further Summer heat plans (write page)

• @Timotheos: brainstormed ideas:
  • convert the cottage into a collaborative kitchen / office space, add wraparound deck
  • add the (earthenware?) plumbing and earth friendly concrete to the "shed pad" and use this as a storage / exercise, to be made into a future workshop space (with kitchen capacities), with the overhang area becoming a toilet?
• Please everyone read all Wiki pages
• Airbrushing pineapple shed?
• Preparing another van shelter in advance