Meeting 2020-10-17
Meeting 2020-10-17
Time and location
1230 at the Sanctuary
Attendees
Present:
- @Timotheos
- @Grace
- @alita (Oni)
- Guest: @e8enezer
Absent:
Announcements
- @Yadava is moving to New South Wales on Thursday the 29th October 2020
- @Sienna has left the project, since Tuesday 13th October 2020
Agenda
| Agenda item | Outcome |
|---|---|
| Personal check-in | ☑ |
| Update on @Sienna's departure, including debrief and refocus | ☑ Created T17: Create Collaborator's Pledge Template to preëmpt future community cohesion issues |
| Follow-up on the last meeting agenda: Meeting 2020-08-02 | ☐ This was not done |
| Community cohesion plan | ☐ Creating a schedule for shared meals ☐ Community meal preparation (e.g. using leftovers for personal meals that can be augemented with personal dietary needs) ☐ Creating a vegan menu and shopping plan (potentially get recipes from @Yadava before he leaves?) ☐ Converting the upper shed into a kitchen space, including chest freezer (and potentially the second and third fridges, which are spare) ☑ Created T16: Obtain long heavy duty extension lead × 2 to obtain extension cord (so the chest freezer can be moved to the upper shed) ☑ Created T19: Obtain rocket stove to acquire a rocket stove (potentially from Greg Davies) |
| Decisions on the unfinished shed pad | ☑ It needs to be covered and/or fill holes, which has been done. In the future, this may become part of a Pallet deck ☑ Timotheos has called and confirmed with the builder from Shed Homes that the contract is cancelled and there is nothing to pay |
| Summer heat plans | ☑ Planned diurnal physical activity schedule (@Timotheos suggested 11am-3:30pm is the hottest time and should be avoided) ☑ Created issue T20: Create proof of concept tree trunk side bench to start creating seats in shady spots |
| Community updates | ☑ Updated @HG.xO11's username (later again to @Grace) ☐ Created Collaborators document to describe collaborators: all collaborators need to be added to this. |
| Organisation going forward | ☐ Training members in using Phabricator over the next week ☐ Using Phabricator + establishing organisational schedule ☐ Organising weekly meetings and daily (lunchtime) meetings (suggested during diurnal physical activity break) ☐ Implement schedule for checking water levels in 20,000 litre concrete water tank near the cottage |
| Gardening tasks | ☑ 1 native lemon aspen has been planted. ☑ Created T18: Repot 4 plants into larger pots for remaining 2 native booyong) and 2 hoop pine |
| Resources: Buying Honda Versa extensions | ☑ Added to Wishlist |
| Resources: buy Eris' blue trolley for $75? | ☑ Created T13: Buy blue trolley from Eris to buy Eris' trolley |
| Discussing allocations of space: Property allocations and Maintenance | ☐ Mapping will be made based on current verbal arrangements, then agreed upon by collaborators as per their agreement. ☐ The Property allocations and Maintenance page should be updated |
| Draft a member and volunteer pledge | ☑ Created T17: Create Collaborator's Pledge Template with detail added to description, to update Collaborator Pledge Template |
| Establishing ballpark figures for parking an off-grid setup tiny home, and preliminary agreements | ☑ Information has been added to the Collaborator Pledge Template and will be amended as T17: Create Collaborator's Pledge Template is completed |
| Establishing community member roles | ☑ @Timotheos fielding all emails, as long as volunteer coordinator exists ☐ @Timotheos to reply to current outstanding requests to volunteer ☑ @Grace accepts role of volunteer organiser ☐ Process needs to be established to pass on new contacts to volunteer organiser ☐ Role required: fire safety officer ☐ Role required: community meal coördinator |
| Signage that says Firestone Sanctuary (instead of Lot 2) | ☑ Created T21: Update gate signage |
| Starting on the public education signs (laminated printouts or laminated artworks) | ☐ Should start with non-laminated and then trial them, to not waste plastic ☐ Cognitive bias / peace-inspiring communication / humility printouts ☑ Froggy sign in toilet with instructions to fish out and wash hands ☐ Start on signs for butterfly host plants and various resources |
| Land management | ☑ Created T14: Clear around the pineapple shed as some immediately possible work ☑ Created T15: Obtain solar pump system |
| Attaching IBC water units to pineapple shed | ☑ The issue T8: Add water storage onto Pineapple Shed exists :) ☑ Sienna has had the previously-donated IBC water units removed, so new IBC water units will be reacquired |
- Last Author
- Timotheos
- Last Edited
- Apr 14 2022, 19:02